How to use Trello like a pro
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How to use Trello like a pro?

I started using Trello as part of a professional project about three years ago. I was totally unaware of the world of project management applications. But today I would not conceive my daily work without this fantastic tool.

At first glance, Trello seems a system designed exclusively to organize work projects, but in reality, thanks to its flexibility and versatility, this management tool can be used to hold almost anything, both professionally and personally. And here I give you some ideas on how to use Trello like a pro?

How to use Trello like a pro?

Trello is a project management software that you can use directly in your web browser. It also has apps for mobile devices. Trello allows you to organize projects in lists, and in each one of them, you insert cards with the ideas, tasks, or elements of your project. Trello is like a virtual board where you can place and organize post-its (also virtual) to have all your notes well ordered. You may also like Top 15 Lite apps to save space on your Android device.

So, at a glance, you have a summary of your project, and you can also easily organize everything. The cards can be dragged and dropped between columns, you can assign them color labels, set a deadline, and in each of them, you can also insert comments, images, lists of elements and even attachments.

How to use Trello like a pro

But although Trello seems designed for use in work environments. The truth is that you can find a lot of utilities in a more personal setting. Without going any further, look for what you can use it:

For the editorial calendar of your blog

Nowadays, many of us have our own blog where we talk about our hobbies. It can be technology, photography, animals, gastronomy, cross stitch … But even if it is a small personal project that you do in your spare time, a blog can benefit a lot from Trello if you use it as an editorial calendar.

You can, for example, create a column with lists of ideas for future articles and use the labels to distinguish them by category. Then, in another column, you put the items that you have planned to write during the next one or two weeks, and assign them a date. By activating the Trello Calendar view, you will have a perfect editorial calendar of your blog with which it will be much easier to get regularity in your publications and that your content will be varied.

To plan a trip

I like the planning phase of the tours, but at the same time, I admit that it is a bit heavy. There are many things to keep in mind, and it can be complicated to have all the details at hand and well organized. But Trello can also help you with this.

To do this, create a new project (which will be your trip) and within it, create columns for all the topics related to the trip to be reviewed: previous preparations, transportation reservations, accommodation, routes you want to do or places to visit, recommendations from friends or travel guides … In this way, you sure have everything much more controlled.

To organize a wedding

And who says a trip … says a wedding! A link is another typical example of an event in which there are many things to consider in the organization, and it is more important than ever to be aware of all the details so that nothing goes wrong on that day.

Creating your wedding project in Trello (or that of a client, if you dedicate yourself to this professionally) you will have more security in the management of all the topics related to the link, from the choice of the site and the guest lists to the celebration of the event. What’s more, Trello has a unique template for weddings with which you can organize everything from 12 months before the chosen date.

To prepare the weekly menu

Thanks to the possibility of inserting images and lists in the cards, Trello turns out to be a great support to organize your collection of recipes. On each map, you can put the ingredients as a list, the preparation mode as the description and a photo of the plate to be able to review all your recipes at a glance.

What’s more, if you assign a date to some of these recipes, you can use the Trello Calendar view to plan the family menus for the whole week easily and make sure that your diet is sufficiently balanced.

To manage your time

Whether you are in a company or you are self-employed, I am sure that you have a lot of tasks every day. And maybe one day you went home with the feeling of having been unproductive because you have not managed to finish everything you had planned for that day.

Trello can help you to optimize the use of your time and to cross out all your tasks from the list of pending things. In conjunction with the promo done app (based on the Pomodoro technique), Trello becomes a time management application that can help you be more productive and finish each workday with a good taste in your mouth.

To search for a job

When you are looking for a job, it is essential to follow up on all the offers you sign up for, to know which of them you have already sent the CV, which ones you have already interviewed, which companies are waiting for an answer … and if you have several offers on the table, the thing can be quite complicated.

With Trello, the job search is a little easier, at least in terms of tracking the offers that interest you most. You even have a unique template to look for work, with a curious story behind: the girl who created it ended up finding job… in Trello.

To organize gift lists

If Christmas is already stressful enough, the worst are the gifts. What does your partner want this year? Have you already bought the gift for your brother? How can the tips of the children in the house? And that especially expensive gift that you purchased among a few?

Get out of trouble and create a project in Trello for gift lists. Create a column for your family, another for the Invisible Friend of work, another for the political family … Write down ideas of gifts, gifts already bought, and half-paid gifts. Point out extras like wrapping paper and cards. And do not forget your wish list!

To look for a flat

Forget Christmas: look for a flat itself that is stressful. Do you remember all the ads that have interested you? Which have you already called? When do you have an appointment to see each of them? What is a “yes,” and which are a “no”?

Yes, looking for a flat is another personal project that can benefit a lot from Trello. You can create lists with the floors that interest you, add photos to those cards whose level you have already visited, track appointments with real estate agents … What’s more, here is a template for the project of looking for a flat that you can use. So sure it’s more comfortable and less stressful.

To write a novel

Writing a novel or a script is a creative process, but that does not mean that you do not need a bit of organization. Even in this type of more artistic projects, Trello can help you have more transparent and more orderly ideas.

For example, you can create a new project for your book with different lists: one for the characters with a card of each card, another for the locations, another for the documentation information necessary for the story, another for loose scenes that happen to you on the fly … the possibilities are endless.

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